Norway2OTC 2020

Informasjon om COVID-19 og Norway2OTC

24.mars 2020

Dear delegate,
 
In the challenging times that we all are experiencing now, we sincerely hope you are in good hope and health. 
 
OTC has decided to postpone this year's event to the third quarter. Therefore, the partnership behind Norway2OTC will not carry out planned events in Houston in early May. In addition, as a travel advice from the Norwegian Foreign Office has now been issued for the USA, the conclusion it unfortunately that it is no longer possible for us to arrange Norway2OTC 2020 as originally planned in May.
 
In short, OTC in May is off. There may be an OTC in August or September, however this has not yet been confirmed.  
 
If new dates are released within a reasonable time, we will endeavor to move the entire delegation to the new dates. (Provided that all travel restrictions are lifted and the virus situation is under control).
 
We will also conduct a short survey checking the interest and possibility among our delegates for an autumn event.
 
As the decision of the OTC organizer has been to postpone, we do not yet know what financial consequences will apply for Norway2OTC. Hence we still have no simple answer for those of you with questions regarding hotel reservations, flight reservations and the delegation fee. 
 
The ways things are looking now, you can probably expect that the insurance company will cover expenses related to canceled travels as they would in ordinary cancellation cases.
 
The delegation fee and the reserved hotel stay are binding upon registration, and therefore, as of now, are not refundable. The reason is that hotels and conference facilities are largely prepaid by the delegation. We will therefore have to bill you for your hotel stay. Should the hotel decide to allow for a transfer to new dates, without penalty, we will of course offer this option to every delegate with a hotel reservation through us. 
 
Most airlines also offer free rebooking to new dates, or a travel voucher for anyone that cannot plan new dates yet.
HRG will assist everyone that has booked flight reservations via the delegation with this procedure.
 
Several companies have self-imposed travel bans and must cancel their participation. In this case, the employer must discuss with their insurance company whether they cover such expenses.
 
We will come back with additional clarifications as soon as more information is available.
 
In the meantime, take care and feel free to contact us if you have questions or need advice.

14.mars 2020

OTC har bestemt seg for å utsette årets arrangement til tredje kvartal (les mer her). Partnerskapet bak Norway2OTC kommer derfor ikke til å gjennomføre planlagte arrangement i Houston i starten av mai. I tillegg er det nå kommet reiseråd for USA, og det er ikke lenger mulig for oss å arrangere Norway2OTC 2020.

Vi kommer tilbake med mer informasjon når vi vet mer.

13.mars 2020

Det er selvsagt mange som følger spent med på utviklingen nå, og vi vil derfor komme med en oppdatering for hva dette betyr Norway2OTC.

Houston rodeo er avlyst, og det samme er SXSW. Det kan virke som om det bare er et tidsspørsmål når endelig beskjed kommer om OTC. Men pr i dag er ikke OTC kansellert, og det foreligger heller ikke noe reiseråd for USA fra UD eller Folkehelseinstituttet (FHI). USA har på sin side stengt for innreise fra Europa (minus UK). Dette gjelder for de neste fire ukene og foreløpig ikke for OTC-uka. Vi befinner oss nå i en unik situasjon hvor vi ikke har noe annet valg (eller ønske) enn å følge myndighetenes råd.

Vi er derfor fortsatt nødt til å avvente situasjonen. Når det er sagt, så følger vi med på situasjonen fra dag til dag og vil ta en beslutning om utsetting/avlysning av Norway2OTC når omstendighetene eventuelt tilsier det.

Hva er konsekvensene for deg som vil kansellere allerede nå?

Både deltakeravgiften og hotelloppholdet er dessverre bindende ved registrering, slik at ved en eventuell kansellering vil dette beløpet ikke bli refundert. Grunnen til det er at hotell og konferansefasiliteter i stor grad er forhåndsbetalt av delegasjonen. Vi vil derfor bli nødt til å fakturere deg for hotelloppholdet ditt.

Hvis det skulle komme et reiseråd mot USA, eller ellers en instruks fra regjeringen om å stanse all reisevirksomhet til USA om å ikke reise, blir situasjonen annerledes.  Da kan man sannsynligvis forvente at forsikringsselskapet vil dekke utgifter i forbindelse med kansellert reise – Slik de ville gjort i vanlige avbestillingstilfeller.

Flere arbeidsplasser har selvpålagt reiseforbud og må kansellere sin deltakelse. I dette tilfellet må arbeidsgiver diskutere med sitt forsikringsselskap om de dekker slike utgifter.

Vi vil holde deg oppdatert så snart det foreligger ny informasjon fra arrangører eller UD/FHI.

Program

PLEASE NOTE!

The program is still a work in progress, and subject to possible changes and additions!

Saturday, May 02


Norwegian Delegation Get Together


19:00 - 21:00
Westin Galleria Houston
Smart Casual

The delegation gets together for a enjoyable start of the OTC.

Get together with the other delegates, get new friends and contacts under the Houston sky.

This event is sponsored by:

Sunday, May 03


Kick off


08:00 - 09:00
Westin Galleria Houston
Smart Casual

Kick of your OTC experience with the delegation.

Updated information and briefing about the OTC conference for the delegates. You will also be able to collect your OTC Badge at the meeting.


Norway2OTC Boatcruise


09:30 - 14:00
Kemah Boardwalk
Smart Casual

Boatcruise – networking and lunch for delegation and invited guests, presented by DNB.

The yacht will take you on a pleasant trip in the Galveston Bay area. There will be a barbecue lunch and time for networking. Onboard you will meet representatives from DNB, and the companies in the Norwegian delegation, as well as Norwegian business representatives living in Houston.

This event is sponsored by:

Excursion day to Galveston


09:30 - 15:00
Casual

Enjoy an excursion day to Galveston.

Program (TBC):

Galveston in a nutshell
Learn about how the positive attitude which defines this city has helped it through its perils, and how it manages to start from scratch after every hurricane.

Walk down Broadway Avenue followed by lunch

Free time to enjoy the beachside


Norwegian Seamen’s Church in Houston


10:00 - 13:00
The Norwegian Seamen’s Church
Smart Casual

Bring your cowboy hat, boots and Norwegian good nature to enjoy a Texas Barbeque (BBQ). 

 The Church Choir will sing at the Service, followed by Texas style foods and music.  

All are welcomed to come & enjoy this day!


Agder Business Networking Reception


16:00 - 18:00
TBC
Business attire

Program TBA

By invitation only

This event is organized by:

Monday, May 04


Norwegian Delegation Breakfast Seminar


07:00 - 08:30
Westin Galleria Houston
Business attire

Program TBA


Consul General Hilde Skorpen reception


18:30 - 20:00
Residence of the Norwegian General Consul
Business attire

The event takes place at Consul General Helene Skorpen’s residence.      


Energy Valley Annual OTC Dinner


20:00 - 22:30
Chama Gaucha Brazilian Steakhouse
Business attire

Hosted by Willis Towers Watson

By invitation only

This event is organized by:

SR-Banks annual OTC dinner


20:30 - 22:30
Fogo de Chão restaurant, Houston
Business attire

SR-Banks annual OTC dinner takes place at the Fogo de Chão restaurant, a Brazilian Steakhouse. 

TBC

This event is organized by:

Tuesday, May 05


Technology Breakfast


08:00 - 10:00
Westin Galleria Houston
Business attire

Registration and breakfast from 08:00

Program TBA

This event is organized by:

NACC Business Lunch


11:30 - 13:30
The Houstonian
Business attire

The traditional NACC Business lunch takes place at the Houstonian hotel.

Program TBA

Please note, registration and non-refundable payment ($ 80) is done via Norway2OTC.


Wednesday, May 06


Norwegian Evening Dinner (NACC)


18:30 - 21:30
River Oaks Country Club
Business attire

NACC’s OTC event takes place at the River Oaks Country Club, and you also can bring your international business partners.

Please note, registration and non-refundable payment ($ 225) is done via Norway2OTC.


Hotel

Westin Galleria

The Westin Galleria hotel offers a direct connection to The Galleria, Houston's iconic shopping and entertainment area. All events organized by Norway2OTC take place at this hotel.

Prices

The rate* for the OTC nights May 3 - 7 is $309.00, and the rate* for all other nights is $ 189.00.

*Kindly note all rates are exclusive of Breakfast and applicable state & local taxes, currently 17%.

The hotel has no minimum nights requirement for Norway2OTC delegates!

Flights

KLM has discounts available for all delegates of Norway2OTC, which will apply from Kristiansand, Oslo, Stavanger and Bergen.

Please contact HRG (+47 23 35 36 08 or anita.nyhus@hrgworldwide.com ) or your local travel agency for these rates: R, U 146882

For any questions regarding the discount, please contact Eva Robson at KLM (+47 994 28 460 or eva.robson@klm.com).

We care about the climate. So does KLM. Read more here!

What will it cost?

So what will it cost you? Well, it large depends on how many days you are staying, and how you choose to fly in. In addition there is the delegation fee of NOK 6.400,-. However, if you register before February 16th, you will get the early bird offer and save NOK 1.000 on the delegation fee. Please note, that prices are subject to changes due to exchange rates. Please note, all registrations are binding.